Event Assistant

Vancouver

START DATE: April 1,2026
REPORTS TO: Fundraising Specialist (Corporate Engagement and Events)

Summary of Responsibilities

JOB TITLE                        Event Assistant

JOB TYPE                        Hourly part time (18.75 hours per week) with flexible schedule based on successful candidate’s availability (additional hours may be required during BGC’s event/s).

REPORTS TO                   Fundraising Specialist (Corporate Engagement and Events)

SALARY                           Starting at $23 to $25 an hour depending on training and experience.

CLOSING DATE               Position will remain open until filled.

START DATE                    April 1, 2026

 

The BGC South Coast BC Foundation is seeking a self-motivated, energetic person to work with our Resource Development team where every team member plays a critical role. The Resource Development team is responsible for raising funds to support the programs and services offered at BGC South Coast BC.

The Event Assistant assists with the preparation and implementation of event activities. This involves collaborating closely with members of the community and the resource development team. Reporting to the Fundraising Specialist (Corporate Engagement and Events), the Event Assistant is responsible for providing support and coordination to manage details and tasks related to the successful planning and implementation of our signature fundraising event.

Job Duties

  • Assist in the coordination and implementation of BGC South Coast BC signature event, Club House Gala including:
    • Pre-event, day-of and post-event logistics.
    • Solicitation of gifts-in-kind, silent and live auction items, and vendor support.
    • Coordination of tickets sales tracking, reporting, and database management.
    • Volunteer recruitment and training.
    • Event preparations and logistics.
  • Responsible for distribution of event information to attendees.
  • Participates in and supports event day implementation.
  • Assists with event follow-up and wrap-up.
  • Assists with budget control.

Requirements

  • Clear Criminal Record Check (Vulnerable Sector).
  • Two years of experience assisting with event planning, coordination, and implementation.
  • Knowledge and understanding of ethical behaviour and business practices related to fundraising and events, ensuring work and best practice is aligned with ethics, values, and leadership standards of BGC South Coast BC.
  • Demonstrated teamwork skills with the ability to think critically and resolve issues.
  • Excellent oral, written, and interpersonal communication skills.
  • Proficient time and general management skills.
  • Experience with Microsoft Office Suite (researching the internet etc.).
  • Experience with DonorPerfect and ReadySetAuction would be an asset.
  • Class 5 driver’s license and access to a reliable vehicle when needed.
  • A passion for programs that support kids in being the best they can be!

Note

This is an hourly part time position (18.75 hours per week) with flexible schedule based on successful candidate’s availability (additional hours may be required during BGC’s event/s). Compensation starts at $23 to $25 an hour (depending on experience), 4% vacation pay, up to 5 days paid sick leave in calendar year following 45 days of employment, paid birthday off and an employee assistance plan (EAP).

As it connects to our organizational core values, BGC encourages staff to show up as their best selves, including mutual respect, integrity, and accountability.

Thanks in advance to all persons who apply for this position. Please note that only those selected for an interview will be contacted.

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    BGC recognizes the value and importance of building and sustaining a culturally diverse environment and commits to intentional efforts to reflect that (along with our values) in all that we do. BGC has always been committed to diversity, and we believe that articulating our commitment to it in this way will support the ongoing evolution of this in our work going forward.

    For employees, participants, volunteers, donors, and the community, we demonstrate that commitment through:

    • Recruitment, employment, development, and promotion practices that are barrier free
    • Encouraging representatives of diverse identities (race, national or ethnic origin, language, spiritual beliefs, age, gender, sexual identity, marital status, family structure, political beliefs, mental or physical ability, or socioeconomic status) to apply for available positions, participate in programs, and/or engage with BGC
    • Making decisions based solely on an individual’s qualifications, merit, performance, and organizational needs