Event Coordinator

Vancouver

START DATE: May 5, 2025
REPORTS TO: Director, Resource Development

Summary of Responsibilities

The Foundation is seeking a self-motivated, energetic person to work with our Resource Development team where every team member plays a critical role. The Event Coordinator assists with the preparation and implementation of event activities. This involves working closely with members of the community and the resource development team. The Event Coordinator manages details and tasks related to the successful planning and implementation of our signature fundraising event.

The Resource Development team is responsible for raising funds to support the programs and services offered at BGC South Coast BC.

Job Duties

HOW YOU WILL CONTRIBUTE

  • Coordinates and implements our signature event, Club House Gala
  • Coodinates pre-event, day-of and post-event logistics
  • Solicitation of gifts-in-kind, silent and live auction items, and vendor support
  • Coordinates tickets sales tracking, reporting and database management
  • Manages event volunteer recruitment and training with support of Volunteer Coordinator
  • Leads all event preparations and logistics
  • Responsible for distribution of event information to attendees
  • Leads event day implementation
  • Coordinates event follow-up and wrap-up
  • Assists with budget control

Requirements

WHAT YOU BRING

  • Two years of experience coordinating events.
  • Understands ethical behaviour and business practices and ensures own behaviour is consistent with these standards and aligns with the values of the organization.
  • Demonstrated teamwork skills with the ability to think critically and resolve issues.
  • Excellent oral, written, and interpersonal communication skills.
  • Proficient time and general management skills.
  • Experience with Microsoft Office Suite, researching the internet etc.
  • Experience with DonorPerfect and ReadySetAuction would be an asset.
  • Class 5 driver’s license and access to a reliable vehicle when needed.
  • Clear Criminal Record Check (Vulnerable Sector).
  • A passion for programs that support kids in being the best they can be!

Note

This is a full-time (37.5 hrs./week) contract position ending September 2025 with possibility of extension. Position includes a starting salary of $51,675 per annum, three weeks paid vacation (pro rated in first year), paid sick and personal leave, paid birthday off and up to 5 days statutory holiday substitution days per year to celebrate/recognize religious, cultural, and/or personal days that are important to the employee where those days are not currently recognized as statutory holidays in BC/Canada).

HOW TO APPLY

Please submit a resume and cover letter directly to Mandy McLean, Director of People and Planning mmclean@bgcbc.ca. Thank you in advance to all persons who apply for this position. Please note that only those selected for an interview will be contacted.

As it connects to our organizational core values, BGC encourages staff to show up as their best selves, including mutual respect, integrity, and accountability.

Thanks in advance to all persons who apply for this position. Please note that only those selected for an interview will be contacted.

Apply Now



    BGC recognizes the value and importance of building and sustaining a culturally diverse environment and commits to intentional efforts to reflect that (along with our values) in all that we do. BGC has always been committed to diversity, and we believe that articulating our commitment to it in this way will support the ongoing evolution of this in our work going forward.

    For employees, participants, volunteers, donors, and the community, we demonstrate that commitment through:

    • Recruitment, employment, development, and promotion practices that are barrier free
    • Encouraging representatives of diverse identities (race, national or ethnic origin, language, spiritual beliefs, age, gender, sexual identity, marital status, family structure, political beliefs, mental or physical ability, or socioeconomic status) to apply for available positions, participate in programs, and/or engage with BGC
    • Making decisions based solely on an individual’s qualifications, merit, performance, and organizational needs