START DATE: ASAP
REPORTS TO: Director of Camp and Facilities and/or Manager of Club Services
Summary of Responsibilities
The Registrar is responsible for the overall administration of the registration programs for Clubs and Camp Potlatch and assists with various administrative functions as needed.
The Registrar is an integral member of the Clubs and Camp Potlatch teams. They are often the first point of contact for families and are responsible for building and maintaining relationships with caregivers, supporting them through the registration process, and helping to ensure that every child and youth who wants to attend a Club or Camp Potlach gets the opportunity.
- Manages the online registration database (CampBrain).
- Communicates with families as needed to ensure that all Camp registrations are complete.
- Handles payment from families and negotiates Camp subsidies when needed.
- Assists Club Coordinators with entering Club memberships in CampBrain and tracking payments.
- Compiles Camp registration reports to assist in transportation logistics and on-site operations.
- Responds to questions and concerns from parents before and after their child’s time at Camp.
- Generates reports and statistics for Camp and Clubs.
- Works with Finance staff in reconciling financial records.
- Assists with compiling results of outcome measurement and satisfaction surveys for Clubs and Camp.
- Supervises the Assistant Registrar and seasonal registration staff.
- Other related duties as required.
- Clear Criminal Record Check (Vulnerable Sector).
- A post-secondary degree or diploma in office administration or related certification and one year of experience.
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Experience with database management and report generation.
- Strong oral, written, and interpersonal communication skills.
- Excellent time management skills.
- Ability to work independently as well as effectively with staff across various sites.
This is a temporary parental leave position full time (37.5 hours per week) from June 2022 to March 2023 (with possibility of extension).
Thanks in advance to all persons who apply for this position. Please note that only those selected for an interview will be contacted.
BGC recognizes the value and importance of building and sustaining a culturally diverse environment and commits to intentional efforts to reflect that (along with our values) in all that we do. BGC has always been committed to diversity, and we believe that articulating our commitment to it in this way will support the ongoing evolution of this in our work going forward.
For employees, participants, volunteers, donors, and the community, we demonstrate that commitment through:
- Recruitment, employment, development, and promotion practices that are barrier free
- Encouraging representatives of diverse identities (race, national or ethnic origin, language, spiritual beliefs, age, gender, sexual identity, marital status, family structure, political beliefs, mental or physical ability, or socioeconomic status) to apply for available positions, participate in programs, and/or engage with BGC
- Making decisions based solely on an individual’s qualifications, merit, performance, and organizational needs